How to Apply

Thank you for your interest in a career with Shropdoc. This page has been prepared to help you complete and present your application in the best possible way.

Please remember the application form is the only information that we have about you therefore you should fully complete all sections providing as much details as possible. If for some reason a section of the application form does not apply to you, please make this clear on your application form.

Please note that CV’s will not be accepted, all applicants are required to complete an application form.

All posts will close at 12 midnight on the closing date. If you complete a paper application form, this will also need to be received by the closing date. If your application arrives after this date, we cannot guarantee that it will be considered.  Please note that on occasions, posts may close earlier than the closing date due to the large amounts of applications being received. Therefore early applications are advised.

Following the closing date, shortlisting will be undertaken by the Recruiting Manager and a member of the HR Team.  Once this has been finalised we will contact all shortlisted candidates via letter or e-mail (or telephone if appropriate) with details of the interview. 

All unsuccessful candidates will be notified by letter or e-mail.

  • Take your time with your application – don’t rush – remember this is your first chance to make an impression.
  • Remember the shortlisters do not know you and may have no knowledge of the previous roles and experiences you may have, so be detailed. 
  • Read through the advertisement, job description and person specification carefully.
  • Ask yourself whether you are truly interested in the job, can you demonstrate commitment to the ethos and mission statement of Shropdoc?
  • The supporting information is the most important section of the application form. Don’t forget to mention how you meet the requirements of the person specification – sell yourself!
  • Read your application carefully and check for errors and omissions. False declaration or omission in support of your application will disqualify you from appointment. If you are appointed and false information has been provided, this may lead to disciplinary or legal action being taken against you.

This section should be completed in full by all applicants.

This section gives you the opportunity to list all the qualifications you have obtained through formal education. Please list them starting with the most recent first. For some positions qualifications are essential, but not all. The person specification will tell you which qualifications are required. Selection will be based on the qualifications that are required for the position as listed in the person specification. Please note that you will be asked to provide original certificates for your qualifications.

Please list membership of any professional bodies which are relevant to the position for which you are applying i.e. Nursing and Midwifery Council (NMC), Chartered Institute of Personnel and Development (CIPD). You will be required to provide evidence of current registration if you are offered the post and throughout any period you remain employed with Shropdoc.

You should provide full employment history. Any gaps in employment history should be explained in your application form.  If you have been out of paid employment, have never been in paid employment or you are undertaking voluntary work, please provide details of this as it may be relevant to the position for which you are applying. If you have been self-employed, you will be asked to provide evidence of your self-employed status should you be offered the position

This section is for you to provide us with relevant information on why you feel you are suitable for our vacancy. We will be assessing your application against the criteria listed in the person specification and therefore when completing this section you should ensure that you refer to the job description and person specification provided.

Ensure that you list all of your past experiences and provide evidence of your relevant skills, knowledge and competencies whether these have been gained in a work or personal environment. 

Please give the names of the people who have agreed to supply references. For all positions written references must be obtained to cover at least the preceding 3 years of employment.  This must be your Line Manager or someone in a position of responsibility who can comment on your employment history, work experience, competence, personal qualities and suitability for the post. If you are a student please provide contact details of a teacher at your school, college or university. Please note that personal references such as friends and relatives are not acceptable.    Referees may be approached prior to interview unless you indicate otherwise.



Our work is all about the health and wellbeing of patients and many of our roles involve working directly with patients.

To protect our patients and their information, we apply for information on potential candidates from the Disclosure and Barring Service (DBS).

About DBS Disclosure Checks (previously known as CRB checks)

The DBS provides organisations with access to criminal record information to make safer recruitment decisions.  There are two levels of DBS disclosure checks available:

Standard disclosure: checks national police records, such as convictions, warnings and reprimands
Enhanced disclosure: as well as the standard checks, it checks local police records and information held on the DBS Barred Lists, if requested.  A person’s barring status is checked if the role involves working in certain roles with children or adults, to make sure they are not barred from working with these groups.

New Employees

All new employees starting work for Shropdoc will be subject to a DBS check and liable for the cost (currently £39.39 for a Basic check, £40.39 for a Standard check and £59.39 for an Enhanced check).

You will have the option of either having the total cost deducted in a lump sum from your first pay advice or by up to three equal instalments from the first three pay advices.

Should you decide to withdraw from the job offer either prior to your start date or before full reimbursement has been made, you will be required to reimburse Shropdoc the cost of the DBS undertaken by cheque or other agreed method.

What is the DBS?

The Disclosure and Barring Service (DBS) was formed by the merger of the Criminal Records Bureau (CRB) and the Independent Safeguarding Authority in December 2012. The primary role of the DBS is to help employers make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups including children. You can find out more information on the DBS, its history and its work by visiting the website www.gov.uk/dbs.

If I have a criminal conviction, can I still be employed?

 This will depend on whether your offence is considered to make you unsuitable to have access to patients. We conduct a greater level of checks on staff who work with certain patient groups, such as children and vulnerable adults. We will however consider a range of factors before making our decision to appoint -the nature of the offence -the age at which it was committed - its relevance to the post in question - whether the applicant has a pattern of offending behaviour - whether the applicants circumstances have changed since the offending behaviour - the circumstances surrounding the offence and the explanation(s) offered by the convicted individual.

Why do we ask for disclosure of criminal convictions?

We do this to protect our patients. In doing this, we balance the need to prevent unsuitable people from working in sensitive posts, against the threat of discrimination against rehabilitated ex-offenders.

What positions can Shropdoc obtain disclosures for?

As a general rule any post which is concerned with providing healthcare to patients, either as a qualified healthcare professional (eg doctor, Urgent Care Practitioner (UCP) or under the guidance of a qualified healthcare professional would require a full enhanced DBS disclosure. There are other posts that would need a lower level of DBS disclosure, but the requirement should be detailed within each individual job advertisement.

What is a criminal record?

A record of convictions held on the Police National Computer for individuals convicted of crimes. The Police National Computer contains information about criminal records, ie convictions, cautions, reprimands and warnings.

What is a DBS disclosure (criminal records) check?

Our organisation undertakes DBS disclosure checks for posts.

A standard DBS check is used primarily for posts that involve regular contact with children or vulnerable adults. They may also be used to check staff working in other roles, eg accountancy related jobs.

For those posts that involve a greater degree of contact with children or vulnerable adults, ie the type of work that involves regularly caring for, supervising, training or being in sole charge of such people, candidates will require an enhanced DBS check.

For both, we are checking candidates to see if they have any convictions, current and spent, as well as cautions, reprimands and final warnings. The enhanced check also provides a check on local Police records.

We also make checks on staff working with children/vulnerable adults against the DBS barred lists. These contain the names of people who are barred from working with vulnerable adults and/or children.

What is the Rehabilitation of Offenders Act (ROA) 1974?

The ROA 1974 enables some criminal's convictions to become 'spent' or ignored after a rehabilitation period. A rehabilitation period is a set length of time from the date of conviction. After this period, with certain exceptions, an ex-offender is not normally obliged to mention the conviction, when applying for a job. In the NHS, there are certain circumstances/jobs that a conviction must be declared, eg a nurse working on a children's ward.

What is a spent conviction?

The Rehabilitation of Offenders Act 1974 sets out to make life easier for many people who have been convicted of a criminal offence, but then have had a period in which they have not committed any further offences. In general, the more severe a penalty is, the longer the rehabilitation period.

Once a rehabilitation period has expired and no further offending has taken place, a conviction is considered to be 'spent'.

When assessing the suitability of a person for a position of trust, a potential employer is entitled to ask a job candidate to reveal all convictions, whether spent or not. This is to ensure that children and other vulnerable groups are adequately protected from those in positions of authority over them, eg a nurse who looks after children.

What is an ‘unspent’ conviction?

A conviction is described as 'unspent', if the rehabilitation period associated with it has not yet lapsed. A rehabilitation period is a set length of time from the date of conviction, according to the sentence imposed.

How do I know if the job I am applying for is required to provide details of all convictions, spent or unspent?

There are some jobs which are not covered by the Rehabilitation of Offenders Act 1974. These are jobs which are positions of trust and are ones which involve a far greater degree of contact with children or vulnerable adults, e.g. a nurse working on a children's' ward or a cleaner on a children's' ward. For these types of jobs, the employer is entitled to see a person's full criminal history in order to assess their suitability for a position.

What is a caution?

A caution is a formal warning about future conduct given by a senior police officer, usually in the police station, after a person has committed an offence. It is used as an alternative to a charge and possible prosecution.

What is a reprimand?

A reprimand has replaced the caution for young people aged under 18.

What is a warning?

A young person given a second formal warning about future conduct is given a final warning.

What is the definition of a child?

The Criminal Justice Court Service Act (CJCSA) defines a child as someone who is under 18 (under 16 if the child is employed).  

What is the definition of a vulnerable adult?

Whilst the term ‘vulnerable’ is no longer in use, this is defined as an adult person aged 18 or over who is in receipt of specific types of services, namely:

  • healthcare for adults provided by, or under the direction or supervision of a regulated healthcare professional
  • personal care for adults
  • social work – provision by a social care worker of social work which is required in connection with any health services or social services
  • assistance with an adult’s cash, bills or shopping because of their age, illness or disability arranged via a third party
  • assisting in the conduct of an adult’s own affairs under a formal appointment
  • conveying adults for reasons of age, illness or disability to, from, or between places, where they receive healthcare, personal care or social work arranged via a third party.

If I am recruited from abroad, will I still be checked for criminal records?

Yes - we will carry out necessary police checks in line with that country's justice system and UK requirements.

Is an overseas police check an acceptable alternative to a DBS check?

This is dependent on the length of your residency in the UK and the post you are required to cover. Overseas authorities do not have access to UK Police records, or relevant information held on the Government's DBS barred lists. We might accept a recent overseas police check providing the relevant criteria is met.

Can I refuse to apply for a DBS check?

Yes. However, there are some posts for which a DBS check is required by law. If you refuse to apply for a DBS check in this instance, the organisation may not be able to take your job or licence application any further.

How long does the application process take?

You should normally receive a copy of your DBS check within four weeks however at certain times of the year, the DBS has a backlog of applications to process which may cause a delay in their response. Enhanced checks normally take longer than standard checks.

Can my application be tracked?

Your application can be tracked via the tracking system on the DBS website. Applicants will need to provide their disclosure application form reference number and their date of birth.

Who has access to my personal information and DBS disclosure?

Your personal information will only be seen by those whose jobs require them to do so in the course of their duties.

Why do I have to re-apply for a new DBS check every three years or each time I move jobs?

It's good practice for individuals who work with adults or children to be re-checked every three years or each time they move posts as DBS portability does not exist. The DBS has recently launched an update service. This lets applicants keep their DBS certificates up to date online and allows employers to check a certificate online for an annual subscription. More information can be found on the DBS website.

My personal details have changed since I received my disclosure. Do I need to inform the DBS?

No. The DBS issues disclosure certificates based on the personal information that is provided to them at the time of application.


If you have any specific questions about our vacancies we are always happy to talk to you. Please contact our Recruitment Team on 01743 454900 or email recruitment@shropdoc.nhs.uk. We look forward to hearing from you.

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